Please use the toggle below to switch between childcare & health care plans

Childcare Health Care Plans

Table of Contents

Information on the graduated response from support in schools to Education, Health and Care (EHC) plans, including a link to the EHC Hub

Education and Health Care Plans

For the vast majority of children and young people, a SEND support plan is all that is required to meet their needs. However, a small number require more support than their school or other setting can provide. These individuals may be referred in for a full assessment of their education, health and care needs under the Children and Families Act 2014. Following this assessment, the Local Authority will decide whether the child or young person requires an education, health and care plan (EHCP). This sets out their individual needs in detail, the provision that is needed to meet these and who will deliver this. An EHCP has a legal status.

Graduated response:
Support in Education

Supporting children and young people to succeed in schools and settings.

https://www.youtube.com/watch?v=egJ-yQVmJ7k

What is SEND (Special Educational Needs and/or Disabilities)?

In any classroom, there are children learning at different speeds and in different ways. Teachers will plan their lessons and choose different types of lesson materials to help each child learn to the best of their ability.

If a child is consistently making slower progress than expected – and a gap has opened up between them and their peers – then they may have some special educational needs and/or disabilities.

Deciding whether a child or young person has SEND

If SEND is suspected, then school will gather information to get a clear picture of the child’s or young person’s abilities and needs. This should include the views of the child/young person and their parents/carers.

Parents and carers are an important part of the process. In some cases, parents or carers are the first to notice that their child or young person may have SEND. This could be about something other than their schoolwork. For example, they may be concerned that their child or young person has no friends, that they are increasingly anxious about school, or that they “explode” as soon as they get home.

Putting the right support in place

Once there is a clearer picture of the child or young person’s needs, the school may:

     

      • Decide that they don’t have SEND – but offer some extra help through their pastoral support system or by making some changes to normal classroom teaching. Sometimes this is all that is needed to get things back on track.

    Or

       

        • Provide some additional support set out in an SEND support plan. Parents/carers must be notified if this is the case.

      The graduated response

      For some children, SEND is identified at an early age. They may have complex developmental and/or learning needs identified at birth or within the early years. When this happens, health service practitioners will make sure that the Local Authority is aware of the child’s needs. This helps with planning ahead to make sure the child’s needs are met when they start nursery or school. As long as parents agree, advisory or specialist teachers, educational psychologists, and the Portage Service may become involved with supporting the child and family.

      Click below for more information on the Local Offer about Portage:

      Portage

      However, for lots of children and young people difficulties become evident only as they develop.

      The graduated response is all about children and young people getting the right help, in the right way, from the right person at the right time. It aims to stop small problems turning into big ones. Schools and settings receive funding so that they can put some support in place when it’s needed.

      Sometimes this will involve working with other services who know the child or young person. A practitioner such as a speech and language therapist, educational psychologist, specialist teacher, family worker can make useful contributions to understanding the child or young person’s needs and developing a good support plan.

      When a child or young person is getting help in school as part of the graduated response, this will be summarised in a SEND support plan.

      You can find out more about how the graduated response is aimed at all educational providers and settings supporting Rotherham children and young people aged 0-25 years. A booklet which outlines the provision and support that Rotherham Council expects to be in place in all educational settings which support children and young people with SEND can be downloaded from the link below:

      Graduated response – May 2023

       (sendcorotherham.co.uk)

      SEND support plans

      This is a plan which sets out what outcomes the child or young person needs (and wants) to achieve and what support will be put in place to help them do this.

      The plan should be clear about what form the extra help or adaptations will take. Here are some examples of the kind of support that may be offered:

         

          • Adjustments to the school environment, e.g. creating a quiet place to be or installing safety catches on doors

          • Changes to the way the child is taught, e.g. adapting materials, small-group work, some individual support or a special learning programme

          • Adjustments to school policies, e.g. exempting your child from homework or some specific relaxation of school rules, e.g. school uniforms

          • Help with personal care, e.g. dressing, toileting or eating

          • Support at break times, e.g. a ‘circle of friends’, a library pass, or access to a staffed base

          • A member of staff the child knows well to ‘meet and greet’ them in the mornings to reduce their anxiety about coming into school

          • Training, advice and support for school staff who work with the child

        Parents/carers should be offered the opportunity to meet with school staff to review their child or young person’s progress at least 3 times a year. For as long as the child or young person needs it, the school should follow a simple support cycle;

           

            • Assess: Working out what the child needs to achieve next

            • Plan: Putting together a support plan

            • Do: Putting the plan into action

            • Review: Checking how it has worked

          Education, health and care plans

          For the vast majority of children and young people, a SEND support plan is all that is required to meet their needs. However, a small number require more support than their school or other setting can provide. These individuals may be referred in for a full assessment of their education, health and care needs under the Children and Families Act 2014. Following this assessment, the Local Authority will decide whether the child or young person requires an education, health and care plan (EHCP). This sets out their individual needs in detail, the provision that is needed to meet these and who will deliver this. An EHCP has a legal status.

          For more information about EHCPs, click here:

          Education and Health Care Plans

          Specialist provision

          All children and young people with SEND are entitled to a mainstream education. This means that all education providers must support children and young people with SEND. In most cases they can do this through a SEND support plan. If this is not sufficient, an EHCP may be put in place.

          Some children with EHCPs may need to attend specialist provision. This may be a mainstream school with a resource centre that specialises in their type of need or a special school.

          The EHC assessment process will help to identify the right kind of educational placement to meet each child’s individual needs.

          Support for different types of SEND

          There are 4 main categories of special educational need. These are set out in the SEND code of practice: 0 to 25 years

          Individual children or young people often have needs that cut across all these areas and their needs may change over time. Each individual has their own personality, strengths, aspirations and challenges and they will need a package of support which takes all of these into account.

          Find online SEND resources for schools on the SEND Rotherham website (SENDCOrotherham.co.uk): https://sendcorotherham.co.uk/

          Communication and interaction

          Children and young people with speech, language and communication needs (SLCN) have difficulty in communicating with others. This may be because they may struggle with saying what they want to, understanding what is being said to them or making sense of the social rules of communication.

          For more information about SLCN – and how schools in Rotherham can support children and young people with SLCN – click below

          Speech and language (SENDCOrotherham.co.uk)

          This will take you to Rotherham’s online SEND resources for schools.

          Children and young people with an Autism Spectrum Disorder are likely to have particular challenges with social interaction. They may also experience difficulties with language, communication and imagination, which can impact on how they relate to others.

          For more information about SLCN – and how schools in Rotherham can support children and young people with SLCN – click below

          Social communication (SENDCOrotherham.co.uk)

          This will take you to Rotherham’s online SEND resources for schools.

          Cognition and learning

          Support for learning difficulties may be required when children and young people learn at a slower pace than their peers, even with appropriate teaching to meet their needs.

          Learning difficulties cover a wide range of needs, including moderate learning difficulties (MLD), severe learning difficulties (SLD), where children are likely to need support in all areas of the curriculum together with associated difficulties with mobility and communication, through to profound and multiple learning difficulties (PMLD), where children are likely to have severe and complex learning difficulties as well as a physical disability or sensory impairment (Source: SEND Code of Practice).

          Specific learning difficulties (SpLD), affect one or more specific aspects of learning. This includes a range of conditions such as dyslexia, dyscalculia and dyspraxia.

          For more information about how schools can help children and young people with cognition and learning needs, click below

          Cognition and learning (SENDCOrotherham.co.uk)

          For information on support for motor co-ordination difficulties and dyspraxia in school, click below

          Physical needs (SENDCOrotherham.co.uk)

          These links will take you to Rotherham’s online SEND resources for schools.

          Social, emotional and mental health (SEMH)

          Children and young people may have a wide range of social and emotional needs which show themselves in many ways. These may include becoming withdrawn or isolated, as well as displaying challenging, disruptive or disturbing behaviour. These behaviours may reflect underlying mental health difficulties such as anxiety or depression, self-harming, substance misuse, eating disorders or physical symptoms that are medically unexplained. Other children and young people may have disorders such as attention deficit disorder, attention deficit hyperactive disorder or attachment disorder.

          For more information about how schools can help children and young people with SEMH, click below

          Understanding SEMH needs (SENDCOrotherham.co.uk)

          This will take you to Rotherham’s online SEND resources for schools.

          Physical and sensory

          Some children and young people require special educational provision because they have a disability which prevents or hinders them from making use of the educational facilities generally provided. These difficulties can be age related and may fluctuate over time.

          Physical disabilities

          Some children and young people with a physical disability (PD) require additional ongoing support and equipment to access all the opportunities available to their peers.

          For more information about how schools can help children and young people with physical disabilities, click below

          Physical needs (SENDCOrotherham.co.uk)

          This will take you to Rotherham’s online SEND resources for schools.

          Sensory impairments

          Some children and young people with vision impairment (VI), hearing impairment (HI) or a multi-sensory impairment (MSI) will require specialist support and/or equipment to access their learning. Children and young people with an MSI have a combination of vision and hearing difficulties.

          For more information about how schools can help children and young people with sensory impairments, click below for support with visual impairments

          Visual needs (SENDCOrotherham.co.uk)

          or below here for support with hearing impairments

          Hearing needs (SENDCOrotherham.co.uk)

          This will take you to Rotherham’s online SEND resources for schools.

          Sometimes children and young people with MSI will also have sensory differences (see below)

          Sensory differences

          Some children and young people will have sensory differences. This means that their brains interpret the information coming from their sensory receptors (including from their eyes, ears, taste buds and muscles) in a way that is different to most people. This can create challenges for them, especially at school.

          For more information about how schools can help children and young people with sensory differences, click below

          Sensory needs (SENDCOrotherham.co.uk)

          This will take you to Rotherham’s online SEND resources for schools.

          Further information about sensory needs on the Local Offer

          For more general information and advice on the Local Offer about support for sensory needs in Rotherham, click below

          Sensory needs

          Support for medical needs

          Some children and young people attending early years settings and schools will have long-term health conditions. Often these can easily be managed without the need for an individual healthcare plan, but for some children and young people a healthcare plan is required to make sure that their medical needs are met during their time at nursery or school. A decision on whether a plan is needed would normally be based on advice from health practitioners and be made in consultation with parents/carers and, where possible, the child or young person themselves.

          Individual healthcare plans

          Ensuring that there is an individual healthcare plan when a child or young person needs one is the responsibility of the school or setting but it is normally written in partnership with parents/carers (and ideally the child or young person). It is based on the advice given by health practitioners (likely to be a GP, hospital doctor or nurse) and should be updated at least annually. For those children and young people with a high level of medical need, a special education nurse – or a nurse linked to the specialist team for their condition(s) – is likely to be involved and may actually write the plan.

          Preparing for adulthood

          As young people grow and mature they will often be able to take more responsibility for managing their own health needs. This means that school staff no longer need to follow an individual healthcare plan because the young person has become able to monitor and manage their own condition. However, some young people with multiple or more complex needs may require a plan right up until the time they leave.

          For those young people attending a school, the special educational nurses remain available to support with the writing of individual healthcare plans until they finish school at the age of 18 (or 19 for special schools).

          For those young people attending a post 16 college, the health practitioners working with them are available to provide advice and support at the point of transition.

          More information and advice

          Click below for more information about how health services and schools in Rotherham can help children and young people with long-term conditions.

           Health needs (SENDCOrotherham.co.uk)

          This will take you to Rotherham’s online SEND resource for schools. The resource also contains links to information about school nursing and condition specific health teams.

          All schools are required to have their own policy on supporting pupils with medical conditions. This will be based on national guidance for schools, together with some suggested templates for writing individual healthcare plans.

          Supporting pupils with medical conditions at school – GOV.UK (www.gov.uk)

          Support for mental health needs

          Some children and young people attending schools will have mental health needs.

          There is information above on support for Social, Emotional and Mental Health (SEMH) needs with a link to guidance for schools on the SENDCO Rotherham website:

          Support for different types of SEND

          There is also advice on the Emotional wellbeing and mental health in the Health and wellbeing section of the Local Offer

          Emotional wellbeing and mental health

          Some schools in Rotherham are also involved with the ‘With Me in Mind’ project which means that they have access to a team of support workers based in schools.

          With Me in Mind

          With Me in Mind works alongside schools, colleges and academies in Rotherham and Doncaster to help children and young people who need support with their mental health. They can help children and young people through participating primary and secondary school up to the end of Year 13.

          With Me in Mind

          What do they do in schools?

          The team help enhance support already in place from school counsellors, nurses, educational psychologists and the voluntary sector to treat those with mild to moderate mental health issues in school.

          The team can also help children and young people with more severe needs to access the right support and provide a link to specialist NHS services.

          They can help with low mood, worries, fears sleep, and behavioural and emotional difficulties you may be experiencing.

          They can also help with education around things like

             

              • Resilience and assertiveness

              • Managing exam stress

              • Social media

              • Transitions

              • Guided self-help

              • Helpful resources and local links for accessing more support

            To access the service, ask one of your teachers or a member of school staff who can direct you to the With Me in Mind teams

            List of schools involved

            Primary schools

               

                • Aston Hall Junior and Infant School

                • Aston Lodge Primary School

                • Blackburn Primary School

                • Bramley Sunnyside Junior School

                • Brinsworth Whitehill Primary School

                • Canklow Woods Primary School

                • Greasbrough Primary School

                • Herringthorpe Junior School

                • Maltby Lilly Hall Academy

                • Maltby Manor Academy

                • Maltby Redwood Academy

                • Monkwood Primary School

                • Ravenfield Primary School

                • Rawmarsh Ashwood Primary School

                • Rawmarsh Sandhill Primary School

                • Rockingham Junior and Infant School

                • Roughwood Primary School

                • Sitwell Junior School

                • St Joseph’s Catholic Primary School

                • Swinton Queen Primary School

                • Thorpe Hesley Primary School

                • Thrybergh Primary School

                • Wath Central Primary School

              Secondary schools

                 

                  • Brinsworth Academy

                  • Clifton Community School

                  • Dinnington High School

                  • Maltby Academy

                  • Oakwood High School

                  • Rawmarsh Community School

                  • Saint Pius X Catholic High School

                  • St Bernard’s Catholic High School

                  • Wales High School

                  • Wath Academy

                  • Wickersley School and Sports College

                  • Wingfield Academy

                  • Winterhill School

                Others

                   

                    • Aspire PRU

                    • Elements Academy

                    • Thomas Rotherham College

                  eClinics

                  With Me In Mind has an eClinic where you can talk to a worker using instant messaging. They have eClinics for 11 to 19 year olds and for parents/
                  carers. Use the QR codes on the downloadable flyer below to download your FREE app and get an online appointment.

                  With Me in Mind Flyer

                  For more information about the free CAMHS eClinic 11-19 app for any children or young people aged 11-19 who want to talk to a worker using instant messaging, see the downloadable flyer below.

                  11-19 eClinic flyer

                  For more information about the free Parent Plus eClinic app for all parents and carer of children and young people aged 5-18, see the downloadable flyer below.

                  Parent/Carer eClinic flyer

                  Useful websites and contacts

                  KOOTH is aimed at all young people aged 11 to 25 and provides online information and support, including the option of 1:1 online chat with a trained counsellor.

                  Kooth

                  Rotherham Child and Adolescent Mental Health Service (CAMHS) provides advice and support to children and young people aged 5 to 19 years as well as to their families, carers and professionals working with them.

                  CAMHS (rdash.nhs.uk)

                  Childline is here to help anyone under 19 in the UK with any issue they’re going through. Children and young people can talk about anything. Whether it’s something big or small, they have trained counsellors to offer support. Childline is free, confidential and available any time, day or night.

                  Childline

                  YoungMinds are a mental health charity for children, young people and their parents, making sure all young people can get the mental health support they need.

                  YoungMinds

                  Emotional based school avoidance (EBSA)

                  Emotionally Based School Avoidance (EBSA), also known as School Refusal, School Avoidance and School Reluctance, is a term which may be used to describe children (or young people) who do not attend an educational setting due to emotional factors or experiences. It is important to note that EBSA is different from school absence which is due to physical illness or truancy.

                  For more details on EBSA, see the downloadable guidance below:

                  Guidance on Emotional based school avoidance (EBSA)

                  What is an Education, Health and Care Plan (EHCP)?

                  https://www.youtube.com/watch?v=9iUC2AMb0y0

                  Education, Health and Care Plans explained

                  How do I get an EHCP?

                  EHC plans are drawn up by the Local Authority after an EHC needs assessment. You, your child’s education provider or your child if they are aged over 16, can ask your local authority to carry out an assessment.

                  If the special educational provision being made for a child or young person by an early years setting, school or college is not enabling the child or young person to make adequate progress then it may be necessary to request an Education, Health and Care (EHC) Assessment.

                  All involved, parent/carers, settings and support services and (if appropriate) young people should work together to make the request to the Local Authority.

                  In Rotherham, EHC needs assessment requests are made through the EHC hub. You can click below for more information on the Local Offer about the EHC Hub:

                  Rotherham Education Health Care (EHC) Hub

                  What does an Education, Health and Care Plan (EHCP) look like?

                  An EHCP has the following sections:

                  Section A

                  The views, interests and aspirations of the child and his or her parents or the young person.

                  This may include the following details about the child or young person:

                     

                      • aspirations and goals

                      • play

                      • health

                      • schools

                      • independence skills

                      • future planning

                      • background history

                      • means of comunication

                    Section B

                    The child or young person’s special educational needs (SEN)

                    This includes all of the child or young person’s special educational needs. SEN may include needs for health and social care provision.

                    Section C

                    The child or young person’s health needs which are related to their SEN.

                    The plan must state any health needs identified through the EHC assessment. The Integrated Care Board (ICB) may also choose to specify other health needs related to a long term condition, not their SEN needs.

                    Section D

                    The child or young person’s social care needs which are related to their SEN or to a disability.

                    The plan must state any social care needs identified through the EHC needs assessment. The Local Authority may choose to specify other social care needs not linked to SEN, such as reference to a child in need or child protection plan.

                    Section E

                    The outcomes sought for the child or the young person. This should include outcomes for adult life. The EHC plan should also identify the arrangements for the setting of shorter term targets by the early year’s provider, school, college or other education or training provider.

                    This section many include

                       

                        • a range of outcomes with agreed steps and timescales, recognising that it is only the education and training outcomes that will determine if a plan is ceased for young people over 18

                        • a distinction between outcomes and provision

                        • arrangements for monitoring progress

                        • forward plans for key transition points, such as, moving school or transition to adulthood

                      Section F

                      The special educational provision required by the child or young person.

                      Provision must be specified for every need specified in section B – including health and social care where the provision educates or trains a child.

                      Provision should be detailed and specific. It may include

                         

                          • the hours and level of support

                          • facilities and equipment required

                          • whether residential accommodation is appropriate

                          • where there is a personal budget, the outcomes to which it is intended to contribute.

                        Section G

                        Any health provision reasonably required by the learning difficulties or disabilities which result in the child or young person having SEN. Where an Individual Health Care Plan is made for them, that plan should be included.

                        Where a health care plan is made it should be included. It should be made clear how provision will contribute to outcomes and how advice was sought to inform the provision specified.

                        Provision should be detailed and specific. It may include the following details

                           

                            • specialist support and therapies

                            • other health care provision, where required, not linked to their SEN.

                          Section H1

                          Any social care provision which must be made for a child or young person under 18 resulting from section 2 of the Chronically Sick and Disabled Persons Act (CDSPA) 1970.

                          Where a social care plan is made it should be included. Provision should be detailed and specific. It should be made clear how provision will contribute to outcomes and how advice was sought to inform provision specified. Services assessed as being necessary to meet the needs of a disabled child, or section 2 of the CDSPA.

                          Section H2

                          Any other social care provision reasonably required by the learning difficulties or disabilities which result in the child or young person having SEN. This will include any adult social care provision being provided to meet a young person’s eligible needs (through a statutory care and support plan) under the Care Act 2014.

                          Social care provision reasonably required may include provision identified through early help and child in need and safeguarding assessment, which are not provided under CSDPA. For children under 18 this could include residential short breaks and services provided to children arising from their SEN but unrelated to a disability. Any required adult social care provision (for young people over 18).The Local Authority may also choose to specify in section H2 other social care provision reasonably required by the child, not linked to their learning difficulties or disabilities.

                          Section I

                          The name and type of education setting to be attended by the child or young person, such as a school, maintained nursery school, post-16 institution or other institution. Or, where the name of a school or other institution is not specified in the EHC plan, the type of school or other institution to be attended by the child or young person.

                          Details must be included only in the final plan, not the draft EHC plan sent to the child’s parent or to the young person.

                          Section J

                          Where there is a personal budget, the details of how this will support particular outcomes, the provision it will be used for including any flexibility in its usage and the arrangements for any direct payments for education, health and social care. The special educational needs and outcomes that are to be met by any direct payment must be specified.

                          This section should provide detailed information on any Personal Budget that will be used to secure provision in the EHC plan. It should set out the arrangements in relation to direct payments as required by education, health and social are regulations.The SEN needs and outcomes that are to be met by any direct payment must be specified.

                          Section K

                          The advice and information gathered during the EHC needs assessment must be attached (in appendices).

                          There should be a list of this advice and information.

                          Legal requirements

                          An ECHP is a legal document describing a young person’s needs; what should happen to meet those needs and the suitable educational placement.

                          The plan must be person centred, focusing on the needs and hopes of the child or young person. The EHCP may continue beyond school into further education (eg college or an apprenticeship) and training, although not for university. Some young people may have their plan extended up to the age of 25 years old to support them into adulthood.

                          The Special Educational Needs and Disability Code of Practice: (Section 9.151) states:

                          “A local authority may cease a plan for a 19-25-year-old if it decides that it is no longer necessary for the EHCP to be maintained. Such circumstances include where the young person no longer requires the special educational provision specified in their Education, Health and Care plan.”

                          Education, health and social care services are required to co-operate in assessing needs and securing the provision recorded in the EHCP.

                          Early Years providers, schools and post-16 settings will continue to be required to use their ‘best endeavours’ to meet the needs of those with SEND in their local offer. They will also:

                             

                              • publish information on how they meet SEND in their Local Offer

                              • ensure they have an SEN co-ordinator who is a qualified teacher (schools)

                              • inform young people or parents if they believe they or their child has SEND

                            Right to appeal

                            If your child has been refused an Education, Health and Care (EHC) Needs Assessment, you can appeal this decision to an independent tribunal within two months of the date on your decision letter, or one month from the date of the mediation certificate – whichever is later.

                            If your child has had an EHC needs assessment and the Local Authority decides the child or young person’s needs can be met by the education provider in other ways, you have the right to appeal this decision, and the local authority must give you information about this.

                            For more information about appealing an EHC plan decision, click below

                            Appeal an education, health and care (EHC) plan decision (www.gov.uk) 

                            If you want to appeal the sections of the EHCP which relate to health and/or social care, you can do this too through the tribunal (although the tribunal’s decision is not binding on these).

                            For more information on extended appeals, click below

                            SEND Tribunal: single route of redress national trial (gov.uk)

                            Making formal processes more child and young person friendly

                            Although an EHCP review is a formal process, it is important that review meetings are run in a way that is person friendly and enables the child or young person to participate in decision making.

                            Please click on the link to Rotherham’s online resource for schools for further information on how this can be achieved:

                            Voice of the child or young person (SENDCOrotherham.co.uk)

                            The Annual Review Process

                            The Education, Health and Care Plan (EHCP) must be reviewed at least once a year. It will usually be reviewed more frequently than this for pre-school children.

                            This is a chance for everyone involved in supporting your child to check how well they are progressing and whether anything needs to be changed. At the end of the review the Local Authority may make changes to the plan, end it or leave it unchanged.

                            The EHCP will remain in place until the child or young person leaves education or the Local Authority decides that they no longer need the plan to help them in their education. If you move to another Local Authority the plan will be transferred.

                            For more information, click below

                            Reviewing an Education, Health and Care Plan

                            Post-16 support information

                            The support that young people with SEND receive from age 16 should encourage them to make decisions and develop skills and qualifications that will enable them to achieve their aspirations and move into adulthood with confidence.

                            Young people who have an EHCP will be supported to move out of their plan and access the adult services they need.

                            19 to 25 year olds’ entitlement to EHC plans

                            The majority of young people with Education, Health and Care Plans (EHCP) are in education until the age of at least 19yrs. It is recognised that some young people with special educational needs and disabilities will need longer than this to complete and consolidate their education and training. The length of time will vary according to each young person, and judgements on when to stop or maintain a plan must be made on a case-by-case basis and in accordance with the statutory tests and processes.

                            For more information, click below

                            SEND: 19- to 25-year-olds’ entitlement to EHC plans (www.gov.uk)

                            Personal budgets

                            If a parent or young person requests it, we must consider a personal budget in relation to an EHCP. In some circumstances this may include making direct payments.

                            For more information on the Local Offer about personal budgets and direct payments, click below

                            Personal budgets and direct payments

                            Education other than at school or college (EOTAS or EOTAC)

                            EOTAS is where a child or young person with an education health, and care plan (EHCP) can receive educational provision despite not being able to attend an educational setting.

                            For more details on EOTAS and EOTAC, see the downloadable guidance below:

                            Guidance on Education Other Than At School or College (EOTAS / EOTAC)

                            Eligibility

                            EOTAS will only be provided if the following are met:

                               

                                • The child or young person has an Education, Health and Care Plan (EHCP).

                                • The local authority are satisfied that it would be inappropriate for any special educational provision that has been decided is needed for the child or young person to be made in any school. And it would be inappropriate for any part of the provision to be made in any school.

                              The Special Educational Needs service will provide an EOTAS package where its deemed ‘inappropriate’ for a child or young person to attend school. Therefore, the expectation is that a child should attend a school or college setting, unless it is inappropriate for them to do so.

                              This is different to Elective Home Education (EHE) where families choose to educate their child at home. For more information on home education in Rotherham, click on the link below:

                              Educating your child at home – Rotherham Metropolitan Borough Council

                              Application process

                              There are several routes to approval for an EOTAS package

                              Statutory assessment

                              It may be indicated that an EOTAS package is the best option during statutory assessments. The Local Authority may determine that it is inappropriate for the child or young person to attend an educational setting. The allocated SEND coordinator will present the case for approval at the SEND panel.

                              EHCP Annual Review

                              It may be indicated that an EOTAS package is the best option during the annual review for a child or young person’s EHCP. The Local Authority may determine that it is inappropriate for the child or young person to attend an educational setting. The allocated SEND coordinator will present the case for approval at the SEND Placement and Provision panel.

                              Parental request

                              Parents may notify the local authority that they would like to educate their child at home. Firstly, it must be clear to everyone involved whether the request is for Elective hOme Education (EHE) or Education Other Than At School or College (EOTAS/EOTAC). There are key differences between these two options.

                                 

                                  • EHE: Parents or carers are responsible for arranging suitable education and funding it themselves.

                                  • EOTAS/EOTAC: The Local Authority is responsible for providing the funding for suitable education.

                                Parents can request an EOTAS package

                                   

                                    • In response to a proposed EHCP

                                    • During a review of an EHCP

                                    • In writing to the Local Authority

                                  The allocated SEND coordinator will present the case for approval at the SEND Placement and Provision panel.

                                  Assessment for approval

                                  When making decisions about whether or not to approve EOTAS, the SEND Placement and Provision Panel will consider the following:

                                     

                                      • Evidence, information and views submitted by the child or young person, and their parents or carers

                                      • Information collated by the Local Authority from professionals and agencies, such as,
                                        • The child or young person’s EHCP
                                        • Annual Review information
                                        • Attendance and behaviour logs
                                        • Reports or letters from professionals working with the child or young person

                                           

                                            • School or college consultation responses

                                      They will discuss the above information with reference to the specific circumstances of the child or young person, such as,

                                         

                                          • Their and their parent or carer’s wishes

                                          • Their background and medical history

                                          • Their educational needs (section B of EHCP)

                                          • The provision required to meet their needs (section F of EHCP)

                                          • The facilities that can be provided by possible educational settings

                                          • The facilities that could be provided by an EOTAS/EOTAC package

                                        If the SEND Placement and Provision Panel do not approve an EOTAS package and the parent or carer still want their child to be educated at home, then the child would be considered as electively home educated. The parents would then be responsible for arranging suitable education.

                                        Home education and special needs – Rotherham Metropolitan Borough Council

                                        Delivering an EOTAS/ EOTAC package

                                        Once the SEND Placement and Provision Panel has decided that there are no educational settings appropriate for a child, the SEN EOTAS advisor will be informed. They will work with an educational psychologist and the allocated SEND coordinator in partnership with families to prepare a suitable EOTAS/EOTAC package.

                                        The package will provide the child or young person with education that is suitable for their age, ability, aptitude and special educational needs. It will decide how the programme is to be delivered and how it will be monitored and reviewed. It may also specify how it will help the child or young person return to an education setting. It should also consider the efficient use of public resources.

                                        There are more details on EOTAS/EOTAC packages, in the downloadable guidance below:

                                        Guidance on Education Other Than At School or College (EOTAS / EOTAC)

                                        Rotherham Education Health Care (EHC) Hub

                                        Rotherham Council has partnered with Idox’s Open Objects to provide the new Rotherham EHC Hub – a secure online platform that manages all aspects of the EHC process.

                                        The Hub helps in the Council’s aim to create a person-centred approach for children and young people with Special Educational Needs. It enables better collaboration between professionals and families, and improved information sharing at each stage – from the 20-week assessment and planning pathway, through to EHC Plans and reviews.

                                        The Hub is used by everyone who contributes to EHCs – including children and young people, parents and carers, schools, health and other professionals.

                                        To protect personal data, security features are built-in to the hub, including a verification check by phone. Access to the system is via a two-factor authentication process, similar to the systems used by on-line banking.

                                        If you have any problems accessing the new hub, or have any further questions please contact the Council’s EHCP Team by email on hubhelp@rotherham.gov.uk

                                        See the EHC Hub Frequently Asked Questions (FAQs)

                                        RMBC Guidance for Early Help and Social Care Advice to be submitted via The Rotherham EHC Hub

                                        RMBC Guidance for Health Advice to be submitted via The Rotherham EHC Hub

                                        Education, Health and Care (EHC) Assessment

                                        If you wish to make a request for a statutory EHC Assessment please use the Rotherham Education, Health and Care Hub (rotherhamcouncil.org.uk)

                                        Make a request for a statutory EHC Assessment

                                        Locality model for Rotherham

                                        Rotherham Locality Model Overview

                                        The new locality model for the EHC team divides Rotherham into three areas based on the catchment areas of the following secondary schools

                                        Locality 1: Central

                                           

                                            • Clifton Community School

                                            • Oakwood High School

                                            • St Bernard’s Catholic High School

                                            • Wingfield Academy

                                            • Winterhill School

                                          For more information about the education settings included in Locality 1, click below:

                                          Locality 1, Central

                                          Email: Locality1-EHCPTeam@rotherham.gov.uk

                                          Locality 2: North

                                             

                                              • Rawmarsh Community School

                                              • Saint Pius X Catholic High School

                                              • Swinton Academy

                                              • Thrybergh Academy & Sports College

                                              • Wath Academy

                                            For more information about the education settings included in Locality 2, click below:

                                            Locality 2, North

                                            Email: Locality2-EHCPTeam@rotherham.gov.uk

                                            Locality 3: South

                                               

                                                • Aston Academy

                                                • Brinsworth Academy

                                                • Dinnington High School

                                                • Maltby Academy

                                                • Wales High School

                                                • Wickersley School and Sports College

                                              For more information about the education settings included in Locality 3, click below:

                                              Locality 3, South

                                              Email: Locality3-EHCPTeam@rotherham.gov.uk

                                              For all other enquiries

                                              Contact the Education, Health Care and Assessment Team on 01709 822660

                                              If you are unsure which locality team you need to contact, please email all three teams and include details of the setting you or your child or young person currently attend.

                                              Locality One: Central

                                              Contact details:

                                              Email: Locality1-EHCPTeam@rotherham.gov.uk

                                              Locality Lead Manager: David Parkin

                                              Settings

                                              These are the educational settings currently included in Locality 1.

                                              Early Years

                                                 

                                                  • Arnold Nursery School and Children’s Centre

                                                  • Busy Bees

                                                  • Coleridge Children’s Centre Nursery

                                                  • Dream Catchers Day Nursery – Parkgate

                                                  • Dream Catchers Nursery

                                                  • Grange Kindergarten

                                                  • Happy Kids Nursery – East Dene

                                                  • Happy Kids Nursery Clifton

                                                  • Kidsworld-childcare.co.uk

                                                  • Lime Tree Nursery – Herringthorpe

                                                  • Little Plums Nursery

                                                  • Wingfield Pre-School

                                                Primary schools

                                                   

                                                    • Badsley Primary School

                                                    • Blackburn Primary School

                                                    • Broom Valley Community School

                                                    • Canklow Woods Primary School

                                                    • Coleridge Primary School

                                                    • East Dene Primary

                                                    • Eastwood Village Primary

                                                    • Ferham Primary School

                                                    • Greasbrough Primary School

                                                    • Herringthorpe Infant School

                                                    • Herringthorpe Junior School

                                                    • Kimberworth Community Primary School

                                                    • Meadow View Primary School

                                                    • Redscope Primary School

                                                    • Rockingham Junior & Infant School

                                                    • Roughwood Primary School

                                                    • Sitwell Infant School

                                                    • Sitwell Junior School

                                                    • St Ann’s Junior and Infant School

                                                    • St Bede’s Catholic Primary School

                                                    • St Mary’s Catholic Primary School (Herringthorpe)

                                                    • Thornhill Primary School

                                                    • Thorpe Hesley Primary School

                                                  Secondary schools

                                                     

                                                      • Clifton Community School

                                                      • Oakwood High School

                                                      • St Bernard’s Catholic High School

                                                      • Wingfield Academy

                                                      • Winterhill School

                                                    Specialist schools

                                                       

                                                        • Newman School

                                                        • Kelford School

                                                        • Elements School

                                                      Post-16

                                                         

                                                          • Rotherham Opportunities College (ROC)

                                                          • Thomas Rotherham College

                                                          • RNN

                                                          • Barnsley College

                                                        Other

                                                           

                                                            • Elective Home Education

                                                            • Education other than at school (EOTAS)

                                                          Locality Two: North

                                                          Contact details

                                                          Email: Locality2-EHCPTeam@rotherham.gov.uk

                                                          Locality Lead Manager: Julie Wilkins

                                                          Settings

                                                          These are the educational settings currently included in Locality 2.

                                                          Early Years

                                                             

                                                              • Fenwood House Day Nursey – Swinton

                                                              • Fenwood House Day Nursey – Wath

                                                              • Granby House Nursery

                                                              • Happy Kids Nursery – Dalton

                                                              • Rawmarsh Nursery School and Childrens Centre

                                                              • Tiny Tots Day Nursery

                                                              • Victoria Park Hall Pre School

                                                              • Welcome at Thrybergh

                                                              • Westmelton Early Years

                                                            Primary schools

                                                               

                                                                • Brampton Cortonwood Infant School

                                                                • Brampton the Ellis CofE Primary School

                                                                • Brookfield Primary Academy

                                                                • Foljambe Primary School

                                                                • High Greave Infant School

                                                                • High Greave Junior School

                                                                • Kilnhurst Primary School

                                                                • Monkwood Primary Academy

                                                                • Our Lady and St Joseph’s Catholic Primary School

                                                                • Rawmarsh Ashwood Academy

                                                                • Rawmarsh Community School

                                                                • Rawmarsh Rosehill Junior School

                                                                • Rawmarsh Ryecroft Infant School

                                                                • Rawmarsh Thorogate Junior and Infant School

                                                                • Sandhill Primary Academy

                                                                • St Gerard’s Catholic Primary School

                                                                • St Joseph’s Catholic Primary School (Rawmarsh)

                                                                • St Thomas CE Primary School (Kilnhurst)

                                                                • Swinton Fitzwilliam Primary School

                                                                • Swinton Queen Primary School

                                                                • Thrybergh Fullerton CE Primary School

                                                                • Thrybergh Primary

                                                                • Trinity Croft CE Junior and Infant School

                                                                • Wath CE Primary School

                                                                • Wath Central Primary

                                                                • Wath Victoria Primary School

                                                                • Wentworth CE (C)

                                                                • West Melton Primary School

                                                              Secondary schools

                                                                 

                                                                  • Rawmarsh Community School

                                                                  • Saint Pius X Catholic High School

                                                                  • Swinton Academy

                                                                  • Thrybergh Academy & Sports College

                                                                  • Wath Academy

                                                                Specialist schools

                                                                   

                                                                    • Milton School

                                                                    • Abbey School

                                                                    • Elements School

                                                                  Post-16

                                                                     

                                                                      • AMRC Training – Rotherham

                                                                      • RNN – Rotherham

                                                                      • Leap Centre – Morthyng – Rotherham – 16-18

                                                                    Other

                                                                       

                                                                        • Rotherham Aspire PRU

                                                                        • Elective Home Education

                                                                        • Education other than at school (EOTAS)

                                                                      Locality Three: South

                                                                      Contact details

                                                                      Email: Locality3-EHCPTeam@rotherham.gov.uk

                                                                      Locality Lead Manager: Gill Todd

                                                                      Settings

                                                                      These are the educational settings currently included in Locality 3.

                                                                      Early Years

                                                                         

                                                                          • Anston Stones Early Years

                                                                          • Aughton Early Years Centre

                                                                          • Bright Skies

                                                                          • Crags Community 2 Year Old Provision

                                                                          • Dinnington Pre School

                                                                          • Harthill Preschool

                                                                          • Just for Kidz

                                                                          • Kiveton & Wales Nursery

                                                                          • Lime Tree Nursery – Maltby

                                                                          • Linx Pre-School

                                                                          • Little Explorers Nursery

                                                                          • Once Upon A Time Nursery – Maltby

                                                                          • The Nursery (Aston)

                                                                          • Thurcroft Early Years

                                                                          • Tiny Explorers Pre School

                                                                          • Wales Childcare Partnership

                                                                          • Wonder Years Inspirational Day Care Centre

                                                                        Primary schools

                                                                           

                                                                            • Anston Brook Primary School

                                                                            • Anston Greenlands Primary School

                                                                            • Anston Hillcrest Primary School

                                                                            • Anston Park Infant School

                                                                            • Anston Park Junior School

                                                                            • Aston All Saints CE (A) Primary School

                                                                            • Aston Fence Junior and Infant School

                                                                            • Aston Hall Junior and Infant School

                                                                            • Aston Lodge Primary School

                                                                            • Aughton Junior Academy

                                                                            • Bramley Grange Primary School

                                                                            • Bramley Sunnyside Infant School

                                                                            • Bramley Sunnyside Junior School

                                                                            • Brinsworth Howarth Primary School

                                                                            • Brinsworth Manor Infant School

                                                                            • Brinsworth Manor Junior School

                                                                            • Brinsworth Whitehill Primary School

                                                                            • Catcliffe Primary School and The Meadows

                                                                            • Dinnington Community Primary School

                                                                            • Flanderwell Primary School

                                                                            • Harthill Primary School

                                                                            • Kiveton Park Infant School

                                                                            • Kiveton Park Meadows Junior School

                                                                            • Laughton All Saints CE (A) Primary School

                                                                            • Laughton Junior & Infant School

                                                                            • Listerdale Junior Academy

                                                                            • Maltby Crags Community School

                                                                            • Maltby Lilly Hall Academy

                                                                            • Maltby Manor Academy

                                                                            • Maltby Redwood J&I

                                                                            • Ravenfield Primary

                                                                            • Springwood Junior Academy

                                                                            • St Alban’s CE Primary School

                                                                            • St Joseph’s Catholic Primary School, Dinnington

                                                                            • St Mary’s Catholic Primary (Maltby) 

                                                                            • Swallownest Primary School

                                                                            • Thurcroft Infant School

                                                                            • Thurcroft Junior Academy

                                                                            • Todwick Primary School

                                                                            • Treeton CofE (A) Primary School

                                                                            • Wales Primary School

                                                                            • Waverley Junior Academy

                                                                            • Whiston Junior and Infant School

                                                                            • Whiston Worrygoose Junior & Infant School

                                                                            • Wickersley Northfield Academy

                                                                            • Woodsetts Primary School

                                                                          Secondary schools

                                                                             

                                                                              • Aston Academy

                                                                              • Brinsworth Academy

                                                                              • Dinnington High School

                                                                              • Maltby Academy

                                                                              • Wales High School

                                                                              • Wickersley School and Sports College

                                                                            Specialist schools

                                                                               

                                                                                • Hilltop School

                                                                                • The Willows School

                                                                                • Elements

                                                                              Post-16

                                                                                 

                                                                                  • RNN – Rotherham

                                                                                Other

                                                                                   

                                                                                    • Elective Home Education

                                                                                  A guide to SEND Assessment and Planning

                                                                                  The following people can make a formal request for an EHC needs assessment:

                                                                                     

                                                                                      • A parent.

                                                                                      • A young person themselves if over 16.

                                                                                      • An early years setting, school or college.

                                                                                    Support in requesting the assessment is available for parents from SENDIASS, and Early Help for young people.

                                                                                    Assessment requests are submitted through the EHC online hub.

                                                                                    Once evidence has been considered, a member of the EHC Assessment Team will contact the young person, parent and others involved to let them know of the decision regarding whether to proceed to assessment or not . The statutory time limit for this is six weeks.

                                                                                    What happens if the decision is made not to proceed with an EHC assessment?

                                                                                    If the local authority decides not to proceed with a statutory assessment, the SEN support plan for the child or young person will continue, supported by a lead professional or educational psychologist.

                                                                                    The reasons will be made clear and opportunities to discuss and resolve any issues given.

                                                                                    You have the right to appeal the decision.

                                                                                    Appeal an education, health and care (EHC) plan decision (www.gov.uk)

                                                                                    Listening and learning – gathering advice

                                                                                    If the decision has been taken to go ahead with assessment, then each child or young person referred will be allocated a case co-ordinator. They will:

                                                                                       

                                                                                        • attempt to reduce any burdens on the family

                                                                                        • identify and request any additional reports or assessments required

                                                                                        • gather all existing and additional evidence, making contact with Health and Social Care and other agencies and specialists as required

                                                                                        • keep in touch with the family and begin to draft the EHC plan

                                                                                      The child or young person and their family are able to contribute directly to the plan and will be in receipt of the draft plan and supporting evidence collated through the statutory assessment process.

                                                                                      Deciding whether an EHC Plan (EHCP) is needed

                                                                                      Once information has been received, the case co-ordinator will:

                                                                                         

                                                                                          • Complete a draft plan

                                                                                          • Present draft plans to the SEND Panel to:

                                                                                               

                                                                                                • decide whether an EHC plan should be issued and, if so, the intensity and type of SEN provision necessary

                                                                                                • clarify funding arrangements

                                                                                          If it is agreed an EHC plan is appropriate the parent, referrer and all involved parties will be advised.

                                                                                          If the outcome of the statutory assessment is that an EHC plan is not appropriate the reasons will be set out clearly in a letter to the parent and referrer together with information on their rights of appeal. The SEND panel may recommend other sources of support

                                                                                          For more information about appealing EHCP decisions, click below

                                                                                          Appeal an education, health and care (EHC) plan decision (www.gov.uk)

                                                                                          Finalising the plan

                                                                                          The EHC Assessment Coordinator will work with the family to finalise the plan and identify additional resources, provision or placement.

                                                                                          The final plan will be issued with a review date set. The plan will need to be reviewed annually, but it is possible with agreement from all parties to have interim reviews regarding particular outcomes.

                                                                                          Personal budgets are identified where appropriate.

                                                                                          Find a school or college

                                                                                          View the directory of all schools and colleges in Rotherham. The directory includes links to each school’s website and their SEND information. Some colleges are in neighbouring boroughs such as Sheffield, Barnsley, or Doncaster.

                                                                                          View school directory

                                                                                          Find and compare schools in England

                                                                                          You can also search for primary, secondary and special needs schools and colleges near you and check their performances and view and download exam and test results compared to other schools.

                                                                                          Find and compare schools in England (gov.uk)

                                                                                          Find independent special schools and colleges

                                                                                          You can also search the full list of independent schools in England for pupils with special educational needs

                                                                                          Independent special schools and colleges (gov.uk)

                                                                                          Feedback form

                                                                                          Local Offer Feedback Form

                                                                                          Local Offer Feedback Form

                                                                                          Are you completing this as a:
                                                                                          Would you like to be involved in further work around improving the Local Offer?
                                                                                          Name (If you answered yes)
                                                                                          Name (If you answered yes)
                                                                                          First
                                                                                          Last

                                                                                          Feedback
                                                                                          Feedback
                                                                                          How would you rate your experience?
                                                                                          Please let us know what you like or dislike about our website so we can improve the service we provide. Please note that the more detail you provide, the better we can help with any concerns or problems you may have.
                                                                                          Next
                                                                                          Enter your email if you'd like us to contact you regarding your feedback.
                                                                                          Back
                                                                                          Submit
                                                                                          Thank you for submitting your feedback!

                                                                                          Local Offer Feedback Form

                                                                                          Local Offer Feedback Form

                                                                                          Are you completing this as a:
                                                                                          Would you like to be involved in further work around improving the Local Offer?
                                                                                          Name (If you answered yes)
                                                                                          Name (If you answered yes)
                                                                                          First
                                                                                          Last